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Regular Meeting October 14, 2025 2025
Village of Marcellus Council Proceedings
President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on October 14, 2025, in the Marcellus Village Hall. Trustees present: Markle, Engstrom, Webb, Irwin, Haley M., Haley G. and Watts Agenda Motion by Irwin, supported by Engstrom, to approve the agenda with the following additions: e Under President's Report — * Add Item B. Rural Readiness Network Convening, November 12 and 13, 2025 * Add Item C. Reschedule November 12, 2025, Regular Meeting to November 18, 2025 Ayes: All. Nays: None. Motion carried. Minutes Motion by Irwin, supported by Watts, to approve as presented and to place on file the minutes of the regular Council meetings of September 9, 2025, and September 23, 2025, and special Council meetings of October 2, 2025, and October 7, 2025. Ayes: All. Nays: None. Motion
carried
Corrected Bills Report 09/23/2025 — Corrected to Include ACH for Michigan Finance Authority on 09/17/2025
Motion by Haley G., supported by Engstrom, to authorize and accept the corrected bills report for October 23, 2025, in the amount of $208,377.41, which includes the ACH draw for water bonds by the Michigan Finance Authority on September 17, 2025 in the amount of $20,264.78. Roll call vote — Ayes: Engstrom, Webb, Irwin, Haley M., Haley G. Nays: Watts and Markle. Motion carried. Trustee Markle stated he approves the payment to the Michigan Finance Authority but continues to oppose the payment of the bills presented during the September 17, 2025, Village Council meeting.
Bills 10/14/2025 Motion by Haley M., supported by Haley G., to authorize the payment of bills in the amount of
$360,993.04. Roll call vote - Ayes: Webb, Haley G., Engstrom, Irwin and Haley M. Nays: Watts and Markle. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all four items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
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Regular Meeting October 14, 2025 2025
Village of Marcellus Council Proceedings
President's Report
Engagement Letter/Retainer Agreement — Marcus Sanborn, of Blevins Sanborn Jezdimir Zack PLC
Motion by Irwin, supported by Engstrom, to engage the services of Marcus Sanborn, of Blevins Sanborn Jesdimir Zack PLC (SJJZ Law), to represent the Village in connection with the Main Street/Downtown Beautification Project litigation in conjunction with attorney Daniel Hatch, of Butzel Long, at an hourly rate of $350.00 per hour, with other attorneys from the firm at rates equal to or less than $350.00 per hour. Roll call vote — Ayes: Haley M., Irwin, Markle, Engstrom, Haley G., Webb and Watts. Nays: None. Motion carried.
Rural Readiness Network Convening, November 12 and 13, 2025
Motion by Irwin, supported by Watts, to approve Manager/Clerk Terrill's and Utility/Deputy Clerk Garcia's attendance at the Rural Readiness Network Convening to be held in Petosky, Michigan on November 12 and 13, 2025, and including lodging for two nights, mileage and meals as per the Village’s Personnel Policy Manual.
Roll call vote — Ayes: Webb, Engstrom, Watts Irwin, Markle, Haley G. and Haley M. Nays: None. Motion carried.
Reschedule November 12, 2025, Regular Meeting to November 18, 2025
Motion by Irwin, supported by Haley M., to reschedule the November 12, 2025, regular Village Council meeting to November 18, 2025. Roll call vote — Ayes: All. Nays: None. Motion carried.
Clerk’s Report MSHDA CHILL and MI Neighborhood Programs Updates
The following update for the CHILL and MI Neighborhood programs was shared via email by the CHILL and MI Neighborhood TPA Team:
« The CHILL extension was approved by MSHDA; our new deadline is May 31, 2026
+ Weare processing CHILL Cohort Two documents and currently have eight eligible homes. Income verification, SHPO documents, warranty deeds and Tier 2 environmental reviews are complete and will be uploaded to IGX the week of October 13.
e Houses from Round One are being completed! Final inspections will begin the week of October 13,
e The energy audit was done for the final property awaiting construction in MIN. Once these homes are all completed, MIN HIP grant funds will be fully expended.
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Regular Meeting October 14, 2025 2025
Village of Marcellus Council Proceedings
Deputy Clerk MGFOA Training October 23, 2025
Motion by Markle, supported by Watts, to approve Utility/Deputy Clerk Debbie Garcia's attendance at the Michigan Government Finance Officers Association (MGFOA), Back to Basics, Session III, Governmental Budgeting seminar in Okemos, Michigan, on October 23, 2025, including mileage and meals as per the Village's Personnel Policy Manual.
Roll call vote — Ayes: Markle, Haley M., Engstrom, Irwin, Watts, Haley G. and Webb. Nays: None. Motion carried.
VC3 Quote for Clerk PC
Manager/Clerk Terrill reported that the Clerk PC could not be upgraded to Windows 11 and would need to be replaced at the quoted cost of $1,481.00. Motion by Markle, supported by Engstrom, to approve the cost of replacing the PC, if the fee to upgrade the Clerk PC that was previously approved is credited. Roll call vote —- Ayes: Watts, Haley M., Irwin, Engstrom, Webb, Haley G. and Markle. Nays: None. Motion carried.
Schedule Budget Workshops
Motion by Markle, supported by Watts, to schedule Budget Workshops as follows: Tuesday, November 18, 2025 during the rescheduled regular Village Council meeting and Tuesday, November 25, 2025, during the regular Village Council meeting. Roll call vote — Ayes: Irwin, Engstrom, Markle, Haley G., Watts, Webb and Haley M. Nays: None. Motion carried
Schedule Budget Hearing
Motion by Webb, supported by Engstrom, to schedule the 2026 Budget Hearing to Tuesday, December 9, 2025, at 7:30 p.m. during the regular Village Council meeting. Roll call vote —- Ayes: Engstrom, Markle, Watts, Inwin, Haley M., Webb and Haley G. Nays: None. Motion carried.
Marcellus FFA Chapter — Quote for Plantings in Hanging Baskets
Motion by Webb, supported by Haley G., to approve the purchase of flowers for Village- provided hanging baskets in 2026 at a cost of $400.00, $200.00 of which the DDA has agreed to pay. Roll call vote — Ayes: Haley M., Irwin, Markle, Engstrom, Haley G., Webb and Watts. Nays: None. Motion carried.
Public Participation Plan
Manager/Clerk Terrill shared the Village’s Public Participation Plan (PPP), which was updated with additional stakeholders, as requested. Webb moved, supported by Irwin, to approve the Plan, as revised. Ayes: All. Nays: None. Motion carried.
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Regular Meeting October 14, 2025 2025
Village of Marcellus Council Proceedings
Halloween Hours
Motion by Haley M., supported by Engstrom, to set the Village Trick-or-Treating hours from 5 pm to 7 pm on October 31, 2025. Hours will be posted as well. Ayes: All. Nays: None. Motion carried.
Updated U.S. Business Systems Two-year Contract
Motion by Irwin, supported by Haley M., to authorize the execution of a two-year contract with U.S. Business Systems for continued maintenance and toner costs at $151.99 per quarter, plus overages, billed annually. Roll call vote — Ayes: Watts, Invin, Engstrom, Haley G., Markle, Webb and Haley M. Nays: None. Motion carried.
October 13, 2025, MASEA Report
Trustee Watts read aloud his memo, in which he questions the lack of response to his FOIA request that was submitted to the Fire Chief in July, 2025, in which he questions the roster of fire and EMS personnel, qualifications, event, maintenance, calls for service and personnel records and stated that he wants answers. Markle moved, supported by Haley M., to receive and place the October 13, 2025, MASEA meeting packet on file (which includes his memo). Ayes: All. Nays: None. Motion carried.
Planning Commission Report
Trustee Markle reminded Village Council members that the Planning Commission meets on October 15, 2025, and will review drafts of the Marketing Strategy and Economic Development Plan in addition to a review of the updated Master and Parks & Recreation Plans and plans for these Plans to be available to the Village Council during its October 28, 2025, Village Council meeting so that it may release the Plan Documents for Public Comment.
DDA Report President Irwin reviewed the October 9, 2025, DDA meeting packet, noting the following: « The DDA approved final payment of its half of the roof repairs to Excel Roofing for the Village-owned buildings occupied by Faith Plastics and Marcellus Metalcasters « The DDA approved payment of $200.00 for its half of the cost of flowers to be grown by the Marcellus FFA Chapter. « The DDA is considering forming a subcommittee so that it may work with the Blue Gill Frolic. DPW
September 2025 DPW Report
Motion by Irwin, supported by Haley M., to receive and place on file the September 2025, DPW Report. Ayes: All. Nays: None. Motion carried.
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Regular Meeting October 14, 2025 2025
Village of Marcellus Council Proceedings
Caporossi Construction L.L.C. - Quote for Street Sweeping
Motion by Irwin, supported by Haley M., to approve the contract with Caporossi Construction L.L.C., of Kalamazoo, Michigan, to sweep the Village streets at a cost of $990.00, with the Village’s DPW supplying a dump truck for the sweeper to dump into and availability of a fire hydrant for water. Roll call vote — Ayes: Haley M., Webb, Irwin, Markle, Engstrom, Haley G. and Watts. Nays: None. Motion carried.
Alan Malsch’s Resignation from DPW Position
President Irwin reported that Alan Malsch resigned from his position effective Friday, October 17, 2025. The Personnel Committee will discuss options and next steps after the Village Council meeting.
Adjournment
Motion by Markle, supported by Haley M., to adjourn at 8:48 p.m. Ayes: All. Nays: None. Motion passed.
LA hac Qe Be
g AlngA. Dennis Irwin Village‘Manager/Clerk Village President
Text extracted from the official record; formatting may differ.